EU AI Act Authorised Representative Services for Non-EU Providers
Path Düsseldorf supports non-EU providers of high-risk AI systems that need an authorised representative in the European Union. We establish practical, accountable representation structures connected to wider AI Act readiness.
Regulatory Representation
Navigating the EU AI Act Representative Obligation
Non-EU providers face complex regulatory requirements when placing or making available AI systems in the European market without an established EU presence.
Mandatory Representation
Non-EU providers of relevant high-risk AI systems may be required to appoint an authorised representative in the European Union before placing systems on the EU market or making them available.
Authority Communication
Competent authorities may need to contact a representative within the EU. Without a designated contact point, providers risk regulatory delays, enforcement actions and restricted market access.
Documentation Governance
The representative must maintain access to relevant technical documentation, risk-management evidence, post-market monitoring records and other compliance materials for regulatory inspection.
Comprehensive Representative Services
Applicability Assessment
We help companies assess whether the authorised representative obligation may apply based on the provider's role, the AI system's risk classification and its placement or availability in the EU market.
Mandate & Contact-Point Services
We support the establishment of the written mandate and serve as the EU-based point of contact for communication with competent authorities on behalf of the non-EU provider.
Documentation Coordination
Structuring the information flow between the non-EU provider, internal compliance teams, technical teams and European authorities to ensure documentation readiness.
Internal Escalation Procedures
Designing clear escalation workflows and communication procedures between the representative, the provider and relevant internal accountability structures.
Ongoing Accountability Support
Continuous support connecting the formal representative function with wider AI Act readiness, including role clarification, risk classification and regulatory correspondence assistance.
The Representative Function
The authorised representative acts on the basis of a written mandate and serves as an EU-based point of contact in relation to the provider's obligations under the EU AI Act.
Applicability Review
We assess whether the authorised representative obligation applies based on your provider role, AI system risk profile and EU market activity.
Mandate Establishment
We support the creation of the written mandate, defining the representative's responsibilities, communication scope and documentation access procedures.
Information Flow Design
We structure the information flow between your organisation, internal compliance teams, technical teams and European competent authorities.
Ongoing Representation
We provide continuous EU-based contact-point services, regulatory correspondence assistance and ongoing AI Act accountability support.
EU AI Act Authorised Representative FAQ
Who needs an EU AI Act authorised representative? expand_more
Non-EU providers of relevant high-risk AI systems that place systems on the EU market, make them available in the Union or otherwise need an EU-based representative structure to support their regulatory obligations may be required to appoint an authorised representative.
This requirement applies to providers based outside the European Union whose AI systems are used by deployers, distributors or end users within EU member states.
What does the authorised representative do? expand_more
The authorised representative acts on the basis of a written mandate and serves as an EU-based point of contact in relation to the provider's obligations.
This role may include supporting communication with competent authorities, maintaining access to relevant documentation, assisting with regulatory enquiries and helping ensure that the required governance, technical and compliance materials are available when requested.
How does this connect with wider AI Act readiness? expand_more
Our approach connects the formal representative function with wider AI Act readiness, including role clarification, documentation governance, risk classification, internal accountability and communication procedures.
We also support companies in structuring the information flow between the non-EU provider, internal compliance teams, technical teams and European authorities—particularly where providers need to maintain technical documentation, risk-management evidence, instructions for use and post-market monitoring information.
Where will our authorised representative be based? expand_more
Your authorised representative will be legally established through Path Düsseldorf, based in Düsseldorf, Germany—providing a professional, reliable presence in Europe's strongest economy with direct access to key regulatory frameworks and institutions.
Need an authorised representative for your AI systems in the European Union?
Contact Path Düsseldorf to discuss your EU AI Act representation requirements. We will help you assess applicability, establish a mandate and build a reliable representation structure.